Privacy Policy
Effective Date: October 1, 2026
Thank you for choosing our job board platform ("Platform"). Your privacy is of utmost importance to us. This Privacy Policy outlines how we collect, use, disclose, and protect your personal information when you use our Platform. When you sign up, apply or subscribe to alerts, we ask you to accept the Terms of Service, which include this Privacy Policy. CAIS Policies 431 and 433 also apply (cais.ca/about-cais/policies).
1. Information We Collect
We may collect the following types of information:
a. Personal Information: When you create an account or interact with our Platform, we may collect information that personally identifies you, such as your name, email address, contact details, and any other information you voluntarily provide.
b. Job Listings and Applications: If you post job listings or apply for jobs on the Platform, we may collect the content you submit, including your resume, cover letter, and other application materials.
c. Usage Information: We may automatically collect certain information about your use of the Platform, such as your IP address, device information, browser type, and operating system.
d. Cookies and Similar Technologies: We may use cookies and similar tracking technologies to enhance your experience on the Platform and to understand how you use it.
2. How We Use Your Information
We use the information we collect for various purposes, including:
a. Platform Operation: To provide, maintain, and improve the Platform's functionality and user experience.
b. Job Matching: To match job seekers with potential employers and improve the relevancy of job listings.
c. Communication: To communicate with you regarding your account, job applications, and Platform updates.
d. Analytics: To analyze usage patterns, monitor the Platform's performance, and conduct research to improve our services.
e. Research: de-identified, aggregate reports on hiring in independent schools, which CAIS may publish or sell.
3. How We Share Your Information
We may share your information in the following circumstances:
a. Job Listings and Applications: If you apply for a job, the information you submit may be shared with the employer posting the job listing.
b. Service Providers: We may share your information with third-party service providers who assist us in operating the Platform and providing our services.
c. Legal Requirements: We may disclose your information when required by law or in response to valid legal requests.
4. Data Security
We take reasonable measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. However, no data transmission over the internet or electronic storage method is entirely secure, and we cannot guarantee absolute data security.
Where your information is stored:
CAIS Careers runs on JBoard, which hosts the job board, including résumés, on Amazon Web Services in California (encrypted in transit and at rest) and uses providers in France and Armenia. JBoard may also use site data for its own purposes to improve its software, including after its contract ends, and may disclose it only in aggregate or de-identified form. See jboard.io/terms and jboard.io/docs/dpa. CAIS remains responsible for information JBoard handles for CAIS.
5. Your Choices
You can update your profile in account settings, or ask privacy@cais.ca to access, correct or delete your information or withdraw consent; we will explain any legal limits. We keep information only as long as needed. You can also contact the Office of the Privacy Commissioner of Canada.
Who can see your profile:
Optional. If you tick 'Available for work', member schools and employers who pay for résumé access can see your profile and download your résumé. Untick it under My Profile to stop; this won't recall résumés already downloaded.
6. Children's Privacy
Our Platform is not intended for children under the age of 18. We do not knowingly collect personal information from children under this age. If you believe we have inadvertently collected information from a child, please contact us immediately, and we will take appropriate steps to remove the information.
7. Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. The "Effective Date" at the top will indicate the latest version of the policy. Please review this Privacy Policy periodically for any updates. We will ask for fresh consent before any new use of your personal information that requires it.
8. Contact Us
If you have any questions, comments, or concerns about this Privacy Policy or our data practices, please contact us at privacy@cais.ca.
CAIS
PO Box 56, Jordan, ON, L0R 1S0